Preservation is now everyone’s business.

Too often, it can feel as if organisations are groaning under the weight of data. Without an effective archiving strategy, it becomes impossible to operate.

But your people still need the ability to access historic information when needed. And from transaction histories, right through to internal communications, industry-specific regulators are laying down ever-more descriptive rules on what to keep, how to retain it and for how long.

Tick data preservation off your worry list

Whether you operate under sector-specific rules (e.g. finance or healthcare), or if your obligations are confined to the universal GDPR framework, Silverstring can help you build a preservation strategy fit for your organisation, and the risks it faces.

Preservation is about so much more than ensuring the integrity of data. Get it right and it becomes much easier to balance complex retention rules. Your people can always get their hands on the information they need, when they need it – and responding to customer data requests becomes much less resource-heavy.

What are your preservation risks?

Archive v Access

Especially in the regulated professions, organisations need a solution that enables long-term storage of data to comply with specific retention rules. But this data must still remain accessible when needed (e.g. when specific records are called up for audit or review).

Greater volume and a proliferation of data types

IoT information, behavioural analytics, the growth of social media, an expansion of your presence onto multiple platforms: all of this means more to manage. Preservation techniques have to be appropriate for these new data categories, and capable of ensuring data can be retrieved in a usable state.

New retention rules

Minimum records to be kept under MiFID cover marketing, internal communications, complaints, quotes, personal transactions, inducement and investment advice. All of this adds to data proliferation.

Minimisation and subject access requests

While sector-specific rules can serve to increase your retention burden, GDPR demands that you assess your policies to ensure data is only retained for as long as is necessary. Meanwhile, firms are expected to handle subject access requests – along with requests under the new rights to deletion and portability – within strict time limits. Failing to keep on top of all of this could mean sleepwalking into sanctions and associated reputational damage.

How Silverstring can help?

A full audit of your preservation needs

What storage, backup and archiving systems do you currently have in place? What volume and categories of data are you dealing with? What compliance rules are you required to follow? Silverstring can help you establish all of this.

Formulation of appropriate retention policies

This includes a map of what you need to retain, who is likely to require access, how that data should be safeguarded when in storage – and how long it should be retained.

A bespoke approach to preservation

Having identified your requirements, we can start to build a complete preservation framework, tailored to your organisation. With products such as IBM Spectrum Protect for Data Retention, IBM Spectrum Archive and IBM Spectrum Scale, we can put together precisely the package you need.

Better managed preservation

Minimise the volume of data clogging up expensive storage media and systems. Ensure that data is stored in a tamperproof and compliant manner. Manage the balance between required retention rules and your data minimisation obligation. Manage all of this with fewer resources and a lower IT input.

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Further Reading

From the blog

The impact of GDPR on Data Protection

Wikipedia defines GDPR as “The General Data Protection Regulation (GDPR) (EU) 2016/679 is a regulation in EU law on data protection…

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Outcome

Wincanton

Silverstring went to great lengths to understand what we were trying to achieve.

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